Day of Wedding Coordination Package

 

List of Services Provided:

  • Provide unlimited email and phone call communication Monday - Friday between the hours of 9:00 am - 5:00 pm

  • Provide 4 monthly phone/zoom planning consultations

  • Prepare a schedule/timeline and checklists

  • Complete design and styling services

  • Answer etiquette questions

  • Coordinate with vendors to ensure services/products are provided in a timely manner

  • Prepare itineraries to be provided to vendors

  • Prepare event day timelines

  • The client will have access to Events by KT preferred vendor list

  • Provide one hour of rehearsal coordination time

  • Up to 12 hours of event day coverage from setting up to tear down during the hours of 11:00 am - 11:00 pm

  • 2 staff members on the event day

 

Event Day

 

Ceremony

  • Setup programs and other ceremony items, i.e. guest book, unity candles, Ensure that ushers/groomsmen arrive on time and are ready to pass out programs

  • Ensure that personal flowers, i.e. flower girl bouquet and groomsmen boutonnieres have arrived at ceremony location

  • Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher

  • Ensure that ceremony musicians have arrived and direct them as to where to setup

  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will be used to cue musicians

  • Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony

  • Communicate with the client so that they know how much time remains before the start of the ceremony

  • Handle any emergent situations that may arise

  • Line up the bridal party for their entrances down the aisle

  • Cue ceremony musicians when the bridal party is ready to begin the processional

  • Gather family and friends for after ceremony photos

 

 

 

Prior to Reception

  • Greet vendors and instruct them as to where to setup, i.e. wedding band, florist, and caterer

  • Arrange escort cards

  • Set up event décor

  • Make sure reception flowers/décor is set up according to the design plan

  • Meet with catering staff to confirm the food timeline

  • Setup guest book and pen, champagne flutes, and cake cutting utensils

  • Setup table numbers, names, and menu cards

  • Setup amenities baskets, hand towels, candles, etc. in bathrooms

  • Setup wedding favors

  • Coordinate transportation logistics

 

Reception

  • Ensure proper flow of cocktail hour food

  • Look over dining tables and make sure they are setup properly

  • Help guests locate their escort cards and dining tables

  • Locate the clients and instruct them to stay to the side of the main dining room until they receive cue for their introduction and first dance

  • Cue band or DJ when the majority of guests have found their tables and the clients are ready to be introduced

  • Cue band or DJ, photographer, and videographer when important events take place at reception, i.e. first dance, cake cutting, toasts, and parent dances

  • Prevent & fix any problems, within reason, that may arise during your event

  • Remain easily accessible through the entire event in case there are any details you would like attended to

  • Pack up gifts/cards, miscellaneous ceremony, and reception items, and have them ready to be taken to a family member’s car at the end of the night

$800(ability to customize the package)

Partial Day of Wedding Coordination Package

 

 

List of Services Provided:

  • Provide unlimited email and phone call communication Monday - Friday between the hours of 9:00 am - 5:00 pm

  • Provide 2 monthly phone/zoom planning consultations

  • Prepare a schedule/timeline and checklists

  • Design Consulting Services

  • Answer etiquette questions

  • Coordinate with vendors to ensure services/products are provided in a timely manner

  • Compile event day timelines

  • The client will have access to Events by KT preferred vendor list

  • Provide 1 hour of rehearsal coordination time

  • Up to 8 hours of event day coverage

  • 2 staff members on the event day

 

Event Day

 

Ceremony

  • Setup programs and other ceremony items, i.e. guest book, unity candles, Ensure that ushers/groomsmen arrive on time and are ready to pass out programs

  • Ensure that personal flowers, i.e. flower girl bouquet and groomsmen boutonnieres have arrived at ceremony location

  • Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher

  • Ensure that ceremony musicians have arrived and direct them as to where to setup

  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will be used to cue musicians

  • Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony

  • Communicate with the client so that they know how much time remains before the start of the ceremony

  • Handle any emergent situations that may arise

  • Line up the bridal party for their entrances down the aisle

  • Cue ceremony musicians when the bridal party is ready to begin the processional

  • Gather family and friends for after ceremony photos

 

 

 

Prior to Reception

  • Greet vendors and instruct them as to where to setup, i.e. wedding band, florist, and caterer

  • Arrange escort cards

  • Set up event décor

  • Make sure reception flowers/décor is set up according to the design plan

  • Meet with catering staff to confirm the food timeline

  • Setup guest book and pen, champagne flutes, and cake cutting utensils

  • Setup table numbers, names, and menu cards

  • Setup amenities baskets, hand towels, candles, etc. in bathrooms

  • Setup wedding favors

 

 

Reception

  • Ensure proper flow of cocktail hour food

  • Look over dining tables and make sure they are setup properly

  • Help guests locate their escort cards and dining tables

  • Locate the clients and instruct them to stay to the side of the main dining room until they receive cue for their introduction and first dance

  • Cue band or DJ when the majority of guests have found their tables and the clients are ready to be introduced

  • Cue band or DJ, photographer, and videographer when important events take place at reception, i.e. first dance, cake cutting, toasts, and parent dances

  • Prevent & fix any problems, within reason, that may arise during your event

  • Remain easily accessible through the entire event in case there are any details you would like attended to

  • Pack up gifts/cards, miscellaneous ceremony, and reception items, and have them ready to be taken to a family member’s car at the end of the night

We will customize a package for you

EMAIL US FOR A COMPLETE 

*DECOR INVENTORY LIST*

EVENTS BY KT

937.266.4219

UNIQUELYELEGANT@OUTLOOK.COM

AND ASK FOR KRISTEN

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